PRIVACY POLICY
1. INTRODUCTION
This Privacy Policy explains how Paraschos Tsiligkiris, operating as Tetrus Recruiting ("we," "our," or "us"), collects, uses, shares, and protects personal data when you use our website https://www.tetrusrecruiting.com ("Website") or interact with our recruitment services. We are committed to protecting your privacy and processing your personal data in accordance with the General Data Protection Regulation (EU) 2016/679 ("GDPR"), Greek Law 4624/2019 on the Protection of Personal Data, and other applicable data protection laws.
Please read this Privacy Policy carefully to understand our practices regarding your personal data and how we will treat it. By accessing or using our Website, you acknowledge that you have read and understood this Privacy Policy.
2. DATA CONTROLLER
Paraschos Tsiligkiris, operating as Tetrus Recruiting, is the data controller responsible for your personal data.
Contact information:
Email: info@tetrusrecruiting.com
Website contact form: https://www.tetrusrecruiting.com/contact
3. PERSONAL DATA WE COLLECT
We may collect, use, store, and transfer different kinds of personal data about you, which we have grouped as follows:
3.1 Data You Provide Directly
When you interact with our Website or services, you may provide:
Identity Data: first name, last name, title, date of birth
Contact Data: email address, telephone number, postal address
Professional Data: CV/resume, employment history, educational background, qualifications, skills, work experience, references
Communication Data: information contained in communications you send to us, including inquiries and feedback
3.2 Data Collected Automatically
When you visit our Website, we may automatically collect:
Technical Data: internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access our Website
Usage Data: information about how you use our Website, including page views, time spent on pages, click patterns, and other interaction data
3.3 Data from Third Parties
We may receive personal data about you from various third parties, such as:
Professional networking sites
Former employers (with your consent)
References provided by you
Public databases or publicly available sources
4. PURPOSES AND LEGAL BASES FOR PROCESSING
We process your personal data for the following purposes and on the following legal bases:
4.1 Contractual Necessity
To provide our recruitment services
To manage our relationship with you
To evaluate your suitability for job opportunities
To communicate with you about potential employment opportunities
4.2 Legitimate Interests
To improve our Website and services
To maintain our records and analyze Website usage
To detect and prevent fraudulent activity and ensure network security
To manage our business operations efficiently
To market our services to relevant businesses and potential clients
4.3 Legal Obligation
To comply with legal and regulatory requirements
To respond to legal requests from public authorities
To maintain appropriate business records
4.4 Consent
To send direct marketing communications when you have specifically opted in
To share your profile with potential employers (for candidates)
To process sensitive personal data, where applicable
To collect certain types of cookies on our Website
You have the right to withdraw your consent at any time by contacting us at info@tetrusrecruiting.com.
5. DATA RETENTION
We will retain your personal data only for as long as necessary to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider:
The amount, nature, and sensitivity of the personal data
The potential risk of harm from unauthorized use or disclosure
The purposes for which we process the data
Whether we can achieve those purposes through other means
Applicable legal requirements
5.1 Specific Retention Periods
Candidate Data: For active candidates, we retain your personal data for the duration of our recruitment relationship plus 24 months after our last interaction. If you become employed through our services, we may retain relevant data for up to 5 years for reference purposes (with your consent).
Client Data: We retain client data for the duration of our business relationship plus 7 years to comply with tax and business record-keeping obligations.
Website User Data: General usage data is retained for up to 26 months.
Contact Form Submissions: Retained for 24 months after your last interaction with us.
6. YOUR DATA PROTECTION RIGHTS
Under the GDPR and applicable data protection laws, you have the following rights:
6.1 Right of Access
You have the right to request a copy of the personal data we hold about you and information about how we process it.
6.2 Right to Rectification
You have the right to request correction of any inaccurate personal data we hold about you, and to complete any incomplete personal data.
6.3 Right to Erasure
You have the right to request deletion of your personal data in certain circumstances, such as when the data is no longer necessary for the purposes for which it was collected.
6.4 Right to Restriction of Processing
You have the right to request that we restrict the processing of your personal data in certain circumstances, such as when you contest the accuracy of the data.
6.5 Right to Data Portability
You have the right to receive your personal data in a structured, commonly used, and machine-readable format, and to transmit that data to another controller.
6.6 Right to Object
You have the right to object to our processing of your personal data in certain circumstances, including processing for direct marketing purposes or processing based on our legitimate interests.
6.7 Rights Related to Automated Decision-Making
You have the right not to be subject to automated decision-making, including profiling, which produces legal effects or similarly significantly affects you.
6.8 Right to Withdraw Consent
Where we process your personal data based on consent, you have the right to withdraw that consent at any time.
To exercise any of these rights, please contact us at info@tetrusrecruiting.com. We will respond to your request within one month, though we may extend this period by up to two additional months if necessary, taking into account the complexity and number of requests.
You have the right to lodge a complaint with a supervisory authority, particularly in the European Union member state of your habitual residence, place of work, or place of the alleged infringement. In Greece, the supervisory authority is the Hellenic Data Protection Authority (www.dpa.gr).
7. DATA SHARING AND RECIPIENTS
We may share your personal data with the following categories of recipients:
7.1 Service Providers
We may share your personal data with third-party service providers who perform services on our behalf, such as:
IT and system administration providers
Professional advisers including lawyers, bankers, auditors, and insurers
Email and communication service providers
Analytics providers
Customer relationship management systems
7.2 Potential Employers (for Candidates)
If you are a candidate, we may share your personal data with potential employers who may have suitable job opportunities, but only with your explicit consent.
7.3 Clients (for Business Contacts)
If you represent a business that may benefit from our services, we may share your contact details with our team members responsible for client relationships.
7.4 Legal and Regulatory Authorities
We may disclose your personal data to regulatory authorities, courts, government agencies, and law enforcement officials if required by law, regulation, or legal process, or to protect our rights or the rights of others.
7.5 Business Transfers
In the event of a merger, acquisition, or asset sale, your personal data may be transferred to the acquiring company or other third parties involved in the transaction.
8. INTERNATIONAL TRANSFERS
We primarily store and process your personal data within the European Economic Area (EEA). However, some of our service providers may be based outside the EEA, which may involve the transfer of your personal data to countries that may not provide the same level of data protection as the EU.
When we transfer personal data outside the EEA, we ensure that appropriate safeguards are in place, such as:
Standard Contractual Clauses approved by the European Commission
Adequacy decisions where the European Commission has determined that a non-EEA country provides an adequate level of data protection
Binding corporate rules, where applicable
8.1 Specific International Transfer Mechanisms
We use services provided by Google (Google Workspace) and Squarespace, which may involve international data transfers. These transfers are safeguarded by:
Google Workspace: Standard Contractual Clauses and Google's Data Processing Amendment
Squarespace: Standard Contractual Clauses and Squarespace's Data Processing Agreement
You can request more information about these safeguards by contacting us at info@tetrusrecruiting.com.
9. DATA SECURITY
We have implemented appropriate technical and organizational measures to protect your personal data against unauthorized or unlawful processing, accidental loss, destruction, or damage. These measures include:
Encryption of personal data where appropriate
Regular testing and evaluation of the effectiveness of security measures
Regular backups of personal data
Access controls and authentication procedures
Staff training on data protection and security
Secure network architecture and monitoring
While we strive to protect your personal data, no method of transmission over the internet or electronic storage is 100% secure. Therefore, we cannot guarantee absolute security.
10. COOKIES AND SIMILAR TECHNOLOGIES
Our Website uses cookies and similar technologies to enhance user experience, analyze Website usage, and assist in our marketing efforts.
10.1 What Are Cookies?
Cookies are small text files that are placed on your device when you visit a website. They are widely used to make websites work more efficiently and provide information to website owners.
10.2 Types of Cookies We Use
Essential Cookies: Necessary for the Website to function properly. These cannot be disabled.
Analytical/Performance Cookies: Allow us to recognize and count visitors and analyze Website usage.
Functionality Cookies: Enable the Website to remember your preferences and settings.
Targeting/Advertising Cookies: Record your visit to our Website, the pages you visit, and the links you follow to deliver more relevant advertising.
10.3 Third-Party Cookies
We use the following third-party cookies:
Squarespace Analytics: Collects anonymous information about how visitors use our Website.
Google Services: We may use various Google services that place cookies, including Google Analytics and Google Workspace integration.
10.4 Cookie Control
You can set your browser to refuse all or some browser cookies or to alert you when websites set or access cookies. However, if you disable or refuse cookies, some parts of our Website may become inaccessible or not function properly.
For more detailed information about the cookies we use and how to manage them, please refer to our Cookie Policy.
11. THIRD-PARTY LINKS
Our Website may include links to third-party websites, plug-ins, and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. We encourage you to read the privacy policy of every website you visit.
12. CHILDREN'S PRIVACY
Our Website and services are not intended for children under the age of 16, and we do not knowingly collect personal data from children. If you are a parent or guardian and believe that your child has provided us with personal data, please contact us at info@tetrusrecruiting.com, and we will take steps to delete such information.
13. CHANGES TO THIS PRIVACY POLICY
We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any material changes by posting the updated Privacy Policy on our Website with a revised effective date or, where required by law, by directly contacting you.
We encourage you to review this Privacy Policy periodically to stay informed about how we collect, use, and protect your personal data.
14. AUTOMATED DECISION-MAKING
We do not use automated decision-making or profiling that produces legal effects or similarly significantly affects you. While we may use some automated processes to help us review applications and candidates more efficiently, all significant decisions in our recruitment processes involve human assessment and decision-making.
15. DATA MINIMIZATION AND PURPOSE LIMITATION
We collect and process only the personal data that is necessary for the purposes described in this Privacy Policy. We do not use personal data for purposes that are incompatible with the original purposes for which the data was collected.
16. CONTACT US
If you have any questions about this Privacy Policy or our data practices, or if you would like to exercise any of your data protection rights, please contact us at:
Email: info@tetrusrecruiting.com
Website contact form: https://www.tetrusrecruiting.com/contact
17. COMPLAINT RESOLUTION
If you have a complaint about how we handle your personal data, please contact us first at info@tetrusrecruiting.com, and we will do our best to resolve your concern.
If you are not satisfied with our response, you have the right to lodge a complaint with the Hellenic Data Protection Authority:
Hellenic Data Protection Authority
Kifisias Avenue 1-3 115 23 Athens, Greece
Tel: +30 210 6475600
Email: contact@dpa.gr
Website: www.dpa.gr
For users in other EU member states, you may lodge a complaint with your local data protection authority.
Last updated: March 10, 2025